Meeting Rooms Policy

Statement of Policy:

The Darien Library subscribes to Article IV of the Library Bill of Rights which states that facilities should be made available to the public served by the Library on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

The Darien Library regards the availability and use of its Meeting Rooms as an integral part of its service to the community. In that regard, Meeting Rooms are available, when not required for Library activities, to Darien non-profit organizations engaged in educational, cultural and intellectual activities consistent with the Library’s mission statement and objectives (Non-profit organizations not known to Darien Library will be asked to demonstrate their non-profit status, and that their activities are consistent with the Library’s mission statement and objectives), to Town of Darien Boards and Commissions, formal Darien neighborhood organizations, State of CT and United States governmental organizations, and to Darien for-profit organizations for their own internal purposes only.

What's Available:

The following Meeting Rooms are available for use on approval of written application:

  • Community Room (maximum seating for 171 people; room capacity 225)
  • Conference Room (maximum of 22 people seated at a conference table, or approximately 40 if seated for a presentation; room capacity 50)
  • Technology Training Center (maximum of 12 people)

The following Rooms are available for reservation in advance by Darien residents, those who work full time in Darien, and non-resident Friends of the Darien Library at the $300 annual level. (contact Facilities Manager or Knowledge and Learning Staff):

  • Power Library Smart Study Room (maximum of 6 people)
  • Second Floor Harris Room (Open Door) (maximum of 8 people)
  • Mezzanine Lautenbach Writer’s Room (maximum of 6 people)
  • Mezzanine Quiet Study Rooms (Three) (maximum of 2 people)

Rooms are booked in two-hour slots. Rooms are held for 15 minutes after reservation begins and may be forfeited after that time.


All meeting rooms are available for use at the following times:

Monday through Thursday 9 a.m. to 9 p.m.
Friday 9 a.m. to 6 p.m.
Saturday 9 a.m. to 5 p.m.
Sunday 1 p.m. to 5 p.m.

The Community Room and Conference Room may be available for use at times outside the Library’s normal hours by special request and payment of additional fees.

Application Procedure:

The Facilities Manager or Office Manager will provide an Application form to any qualified applicant, and will process Applications in order of their receipt. The Application is available on line at the Library’s web site. The Library’s Director reserves the right to cancel any approved reservation with notice. An appeal of this decision may be made to the Library’s Board of Trustees.

Every applicant will designate the individual responsible for supervision of the use of the Meeting Room, and who will be responsible for damages and additional cleaning required afterwards.

What it Costs:
For Use by Not-for-Profit Organizations
Meeting Rooms Rate
Community Room $25.00 /hr. (2 hour minimum)
Conference Room $25.00 /hr. (2 hour minimum)
Technology Training Center $75.00 /hr. (2 hour minimum)
Other Meeting Rooms No charge
For Use by For-Profit Organizations
Meeting Rooms Rate
Community Room $150.00 /hr. (2 hour minimum)
Conference Room $100.00 /hr. (2 hour minimum)
Technology Training Center $150.00 /hr. (2 hour minimum)
Other Meeting Rooms $50.00 /hr. (2 hour minimum)

All Meeting Rooms are available at no charge to Town of Darien Boards and Commissions, and State of CT and United States governmental organizations.

Use at any time of any technology in the Community Room or Conference Room except for the microphone will require payment of $50.00 per hour (or part thereof) to reimburse the Library for technology staff time. Use of any meeting room by any organization before or after regular Library hours will require a payment of $50.00 per hour (or part thereof) to reimburse the Library for staff time. Fees or expenses are to be paid in advance by check to the “Darien Library”. Town of Darien Boards and Commissions are exempted from these requirements. Receipt of written notice of cancellation at least 48 hours before the scheduled reservation is required for refund of fees paid.

Insurance Requirement:

For events outside of regular Library hours, a Certificate of Insurance in the amount of $1,000,000 Combined Single Limit of Liability for Bodily Injury and Property Damage is required.  This may be obtained from your insurance agency and must be provided before approval of your reservation request.  The Town of Darien and the Darien Library must be named as “Additional Insureds” on the Insurance Certificate for the times the Meeting Room is requested.

Other Terms:
  1. Meeting Rooms are not available for business solicitations or fund-raising purposes.  The Library Director may require any Application be submitted to the Board of Trustees for prior review, and may require additional supporting information to be provided.
  2. Library sponsored events receive priority in scheduling. Availability of the Meeting Rooms at all other times shall be on a first-come, first-served basis.
  3. The Facilities Manager’s approval is required in advance for all publicity and all items that will be distributed at a meeting at which the public is in attendance.
  4. The fact that a group is permitted to use a Meeting Room does not in any way constitute an endorsement of the group’s policies or beliefs by the Library. The Library may require any publicity to include a statement confirming this.
  5. The Library reserves the right to impose limitations on the frequency of use of the Meeting Rooms by an organization or individual.
  6. The Facilities Manager, in consultation with the Library Director, is authorized to determine the appropriate use of the room. In case of denial of use, appeal may be made in writing to the Library Board of Trustees. The decision of the Board of Trustees will be final.
  7. Admission fees are not to be charged by any group using the Meeting Rooms.
  8. Non-library groups and individuals are not to use the Library’s address and phone number as their own.
  9. Refreshments are permitted for scheduled events in the Community Room and Conference Room.
  10. Smoking is not permitted anywhere in the Library or on Library grounds.

Adopted by the Darien Library Board of Trustees on December 17, 2012.

Meeting Rooms Application

You can submit an online application for a meeting room or download and fill out out this document. Ways to return this paper document:

  • Leave it at the Welcome Desk for Lois
  • Mail it: Lois Calka 1441 Post Road Darien, CT 06820

Please note that an application is only required for the Community Room, Conference Room, or for the Technology Training Center. All other rooms may be reserved for free. Please see the Meeting Rooms page for more information.

Meeting Rooms

Study Rooms:

Study Rooms are available for two-hour blocks of time and may be reserved up to one month in advance by Darien residents, those who work in Darien full-time, and Friends who make an annual donation at the $300 level or above. To reserve a room, please call 203-669-5236. Non-resident members may use these rooms on a first-come first-served basis, stop by the Reference Desk on the Second Level to check on availability. Please note: Study Rooms are not available for individual or group tutoring sessions. For more information about tutoring at Darien Library, please see the Tutor Policy.


Power Library Conference Room

Capacity: 6 

The Power Library Conference Room is ideal for a small meeting or study group. The large table gives you room to spread out your papers. Take your video conference call in the privacy of your own room! You can print and copy your papers as needed in SoHo which is located in the adjoining room. The Power Library Conference Room is located on the Lower Level inside the Power Library. Just stop by the Help Desk to sign up for the room.

Amentities include one large table, WiFi access, and power outlets.

Power Library Conference Room

Harris Room

Capacity: 8

The Harris Room is great for working groups! The room features three windows. Two of these windows face the Library's patio so there is plenty of sunshine. From this room you are just a few feet away from a reference librarian and all of the non-fiction materials when you work in this room! This room is ideal for spreading out all of your study or work materials as you work with a few friends. The entrance to this room is behind the Travel section. The Harris Room is located on the second floor in the Research Room.

Amentities include WiFi access, a table, and power outlets. Cellphone use is permitted.

Harris Room

Writer's Room

Capacity: 6

The Writer's Room features seclusion for the talkative work group. The room features three windows overlooking the parking lot and patio. As well, two skylights provide light from overhead. From this vantage point, you can enjoy a bird's eye view of the Research Library. The Writer's Room is located on the Mezzanine Level of the Library. 

Amentities include WiFi access, a table, and power outlets. Cellphone use is permitted.

Writer's Room

Mezzanine Study Rooms

Capacity: 2

The Mezzanine Study Rooms are built for solitude! If you are looking for a little seclusion and a place to spread out your materials while you work or study, this is the room for you! Two people may be in these rooms if they are doing silent study. The three Mezzanine Study Rooms are located on the Mezzanine third floor of the Library.

Amentities include WiFi access, a table, and a power outlet.

Mezzanine Study Room

Available on approval of your application:
These rooms may be rented for a fee. Apply online or submit a paper application.

Community Room

Capacity: 171 seating; standing room capacity 225

The Community Room with its large motorized screen is perfect for film screenings, lectures, debates, and more! The Room features a piano, overhead and wall lighting. Theater style seating is available for 171 people with a maximum capacity of 225 when extra chairs are added. The Community Room is conveniently located on the main level around the corner from our Welcome Desk.

Amentities include WiFi access, a  retractable projection screen, DVD/Blu-ray player, microphones, cable TV access, a piano, and a podium.

Community Room

Conference Room

Capacity: 22 conference seating; 40 presentation seating

The Conference Room is ideal for a more intimate group meeting or presentation. The Room features six tables that can be configured as one long conference table or rearranged to meet the needs of your group. With the conference table configuration, the Conference Room can sit 22. If the tables are pushed back and extra chairs are brought in, 40 can be seated for a presentation on the large screen. Additionally, a large sidebar is available for placement of refreshments or other items. The Conference Room is located on the Mezzanine third level of the Library.

Amentities include WiFi access, a large LCD screen, cable TV access, multiple power outlets, sidebar counter, and a reconfigurable table arrangement.

Conference Room

Technology Training Center

Capacity: 12

The Technology Training Center is a powerful classroom for small groups. Students face a large screen at the front of the room where the teacher demonstrates their lesson. The small room is ideal for indepth technology classes or for computer project work. The Technology Training Center is located on the Lower Level by the Power Library.

Amentities include 12 PC computers outfitted with Adobe Creative Suite 5.5 and many other programs, an instructor's PC, the large wall-mounted television screen, and a podium.

Technology Training Center

Search the Catalog With Your Voice

To get started searching Darien Library's catalog with your voice, you'll need a browser that supports voice search* and a microphone. 



*As of 10/17/2012, only Google's Chrome browser supports this new feature.


You can send faxes at the Library! Just see the Help Desk or Reference Desk for assistance. Faxes will be sent through You can wait for the confirmation to come in if you come to the SoHo on the Lower Level to send your fax. 


Pricing, effective July 20, 2015:

$0.25 per page



Copying & Printing

The Banner Printer
How to Copy or Print

To copy or print, you will need to add money to your library card. You can add funds by cash or credit card at the kiosk machine located throughout the Library at:

  • In the Business Center on the Lower Level
  • In the printer and scanner area in the Reference Room

You can use the document scanning stations in the Business Center on the Lower Level or on the Second Floor to copy your documents. Black and white copies are available in both locations, while color prints can be processed in the Business Center.


You can print from the public computers throughout the Library. On the Lower Level, printers are located in the Business Center. There is also a printer in the Children's Library's Tech Lab. Please see the Reference Desk for assistance with the Second Floor printer. 

Each day you have a 50¢ allocation which you can use to print up to five black and white pages or two color pages for free. Please note that two-sided copies count as two pages. Additional prints:

Black and white 10¢ per page
Color 25¢ per page
Color 11 x 17" 50¢ per page
Banner Prints

Do you need to print a birthday banner or a poster? Send your PDF file to the Help Desk 24 hours ahead of time and we will have the banner waiting for you to pick up.

Each price below is per linear foot. What's a linear foot?

24" matte $6.00
24" glossy $7.00
24" architectural $1.50
42" matte $10.50
42" glossy $12.25
36" matte vinyl adhesive $15.00


Scanning Services


Need high quality scans of photos or documents? Come to the Lower Level's Power Library to borrow a scanner while you work. These scanners can be attached to any Library computer in the Power Library or Tech Center using only the USB cord.

Slides and Negatives Scanner

To scan your slides and negatives, come use the scanner in the Digital Media Lab (DML). You can scan up to five slides at a time. Access to the DML is limited to Darien residents, people who work in Darien full-time, and Friends who have donated $300 or more. Just stop by the Help Desk or call 203-669-5238 to make a reservation. 

Bookeye 4 KIC Scanner

The KIC scanner can handle books, magazines, photographs, and newspapers in a variety of sizes, and scans up to a 17-inch by 24-inch area at a time. It's easy to use, simply follow the step-by-step instructions on the screen. If you need assistance, please ask a Reference Librarian-- they would be happy to assist you!

Scan to Email

Need to quickly scan a document and send it via email?  Just visit the copier machine in the back left corner of SoHo on the Lower Level. Simply enter your email address and place your document in the feeder with the text facing the ceiling to get started. Documents will arrive in your email as PDFs. Ask for assistance at the Help Desk. 



Computers in the Power Library

We have 50 public computers available in the Library. The computers are primarily on the Lower Level in the Power Library and Tech Center. There are eight computers for children in the Children's Library. Seven additional computers are on the second floor.  You are guaranteed one hour session every day. Printers and copiers are also available. Business supplies are services are available in SoHo

To use a computer, you just need your Library card. If you are not a Darien resident, just register your hometown library card at the Welcome Desk when you enter the building. We also issue one day guest passes at the Help Desk when you present your photo ID. All users are expected to abide by the Library's Internet Use Policy and Guidelines.

Tech Center

Computers in the Tech Center are available when no classes or workshops are being held. These twelve computers have the Adobe Creative Suite 5.5 which includes Acrobat Pro, Dreamweaver, Fireworks, Flash, InDesign, Illustrator, and Photoshop.

Children's Library Computers

The Children's Library has eight computers for children and their caregivers and a printer. Headphones are available for check-out for children. 


The following programs are available on all computers:

  • Adobe Acrobat Standard
  • Canon scanning software
  • Flash player
  • Google Chrome
  • Internet Explorer
  • iTunes
  • Mozilla Firefox
  • Office 2010 (Access, Excel, PowerPoint, Publisher, and Word) on the Lower Level
  • Office 2007 on the Second Floor
  • QuickTime
  • Roxio Creator 9 (for CD/DVD burning)
  • Windows Media Player
  • Windows 7 on the Lower Level
  • Windows XP on the Second Floor
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