The Full-Time Facilities Manager is a skilled, flexible, and innovative problem-solver dedicated to maintaining excellence in building systems and the Library facility as a whole. Provides a safe, healthy, clean, and comfortable environment for patrons and staff according to organizational and industry standards.
Reporting to the Director, the Facilities Manager oversees an outsourced cleaning staff, including a Day Porter and nighttime cleaning crew. The Facilities Manager is responsible for all repairs and maintenance issues, the day-to-day appearance of the Library, and coordinating the work of all external vendors and contracts.
Duties & Responsibilities
- Responsible for all aspects of facilities, including preventative maintenance, emergency repairs, and the Library’s physical infrastructure, including mechanical systems, alarms, generators, and general building repairs and upkeep.
- Oversees outsourced custodial staff, serving as the primary point of contact for quality control and coordination.
- Maintains relationships with all building vendors and ensures terms of all contracts are upheld; schedules the installation, service, and routine functionality tests of all building systems.
- Ensures maintenance of Library grounds and prepares for seasonal changes, including lawn and tree care. Responsible for snow removal in the parking lot and all walkways.
- Manages and responds promptly to building tickets from staff via the Fresh Desk ticket system.
- Maintains strong, collegial working relationships with all Library staff. Keeps abreast of and advises Library Administration regarding necessary upgrades, repairs, replacements and end-of-life building systems and infrastructure.
- Manages inventory and places orders for cleaning and other building supplies.
- Assists with room setups for Library meetings, events, and programs.
- Responds to alarm calls as needed on a 24-hour and 7-day schedule.
- Other duties and special projects as assigned.
Qualifications & Skills
Degree
- High school diploma or GED required; certification in Facilities Management preferred.
Experience
- Minimum of 5 years of experience in the commercial building trades.
- Knowledge of building and safety codes, materials, tools, equipment, and methods used in the custodial and maintenance trades and in the repair and maintenance of buildings and related facilities.
- Some experience in maintenance trades (carpentry, painting, electrical, plumbing, HVAC) is desired; mechanical aptitude.
- Strong literacy in Microsoft Office Suite, particularly Word and Excel. Proficiency in general computer and systems knowledge.
- Knowledge of the types and uses of equipment and materials used in maintenance and repair work, including snow throwers and snowplow.
- Knowledge of inspections of building, grounds, building systems, and health & safety equipment.
- Ability to maintain accurate records and documentation.
- Ability to communicate effectively with colleagues and supervisors.
- Ability to work independently and proactively with minimal supervision.
Other
- Hold and maintain a valid CT or NY Driver’s Licens
Physical Requirements / Working Conditions
- Must be able to lift moderate to heavy materials up to 75 lbs.
- Manual dexterity for grasping, fine manipulation, lifting, pushing, and pulling.
- Ability to continuously bend, twist, squat, and reach.
- Ability to walk, sit, and stand for extended periods.
- Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- Comfortable using tools and equipment such as snow throwers, box cutters, ladders, and hand and power tools.
- Exposure to FDA-approved cleaning chemicals.
- Ability to maintain composure in every day, potentially stressful situations.
- ·Ability to work a flexible schedule including nights, weekends, and holidays as needed.
- Available for 24-hour emergency calls by Library-provided cellphone.
Salary
$75,000 to $80,000, commensurate with experience. Benefits package includes generous vacation, sick, and personal leave, excellent health insurance, and participation in the Town pension plan. Eligible for overtime.
Contact Information
To apply, please send a cover letter and resume to Bree Marsden, Human Resources Manager, at jobs@darienlibrary.org. Please make your subject line Facilities Manager. The position will remain open until filled.
Equal Employment Opportunity
The Darien Library observes and promotes a policy of equal employment opportunity for all. This means that the Darien Library recruits, hires, trains, and promotes all persons without regard to race, color, sex, religion, national origin, marital status, political belief, physical disability or any other improper or illegal criteria. All employment decisions are based on legitimate employment-related criteria such as, skills, abilities, attitude and contribution to the Darien Library so as to further the principle of equal employment opportunity.